Deliver direct cost savings by consolidating all services onto a single Microsoft-based document management system (EDRMS).
Local Government bodies can be complex, with multiple Services delivering various essential outcomes for the citizens they serve. This has led to the deployment of disjointed legacy document management systems and processes due to silo’d approaches across services.
Did you know the average Local Council can forecast direct cost savings of ÂŁ250,000+ per year simply by consolidating their document management processes onto their existing Microsoft 365 platform?
Access critical information anytime, anywhere, on any device.
Eradicate operational inefficiencies, storage and transport costs.
Demonstrate adherence to the standards set by regulatory bodies.
Empower your workforce with the latest tools and technologies.
With decades of experience delivering document management and automation solutions, Encodian has developed a strategy that enables Local Governments to combine the strong core foundations of Microsoft 365 (80%) with lighter-weight add-on solutions that deliver key missing functionality, enrich user experience and ensure compliance with industry standards (20%).
Don’t start from scratch and play twice for duplicate systems
Embedded directly into SharePoint Online, our intuitive document viewer caters to clinical and corporate documents, eliminating the need to trawl through and open documents individually. Â
Design a uniform experience across all departments that is tailored to your business context, driving time efficiencies and standardisation across your organisation.
Create seamless links and workflows across your existing systems, removing the need for users to explore or save twice across multiple systems.Â
Create and manage digital briefcases to streamline document sharing internally or externally for scenarios such as document transmittal, subject access requests and audits.
Edit, annotate, redact and sign PDFs directly from SharePoint to avoid the pain of downloading and reuploading documents from PDF editors. Â
Automate the retention policies for document types to ensure compliance with GDPR and the management of your storage costs. Â
Seamless integration with Outlook, Teams and Power Automate to ensure simplified and automated workflows across all departments. Â
Our advanced audit engine captures all user and administrative actions enabling advanced reporting. Ensuring you can monitor and manage access to sensitive information. Â
Get in touch to discuss your requirements and challenges.
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