Solutions for Local Government

Deliver direct cost savings by consolidating all services onto a single Microsoft-based document management system (EDRMS).

  • Microsoft 365 Consultancy
  • Document Management
  • Process Automation
  • Bespoke Applications

The Challenges We Solve

Local Government bodies can be complex, with multiple Services delivering various essential outcomes for the citizens they serve. This has led to the deployment of disjointed legacy document management systems and processes due to silo’d approaches across services.

  • Expensive third-party solutions
    Local Governments spend high six-figure sums renewing third-party document management systems.
  • Disjointed processes and data silos
    Services operate their own document management system and processes, which makes standardisation, storage control and consolidation challenging.
  • Storage costs and unlocked data
    Legacy records remain paper-based or sat on network file shares, generating annual costs each year and contributing little to organisational insights.
  • Lack of compliance
    The heavy reliance on manual processes for document retention, disposition and metadata application leads to content sprawl and the mismanagement of sensitive data.

Did you know the average Local Council can forecast direct cost savings of ÂŁ250,000+ per year simply by consolidating their document management processes onto their existing Microsoft 365 platform?

Benefits

Cloud-based access

Access critical information anytime, anywhere, on any device.

Direct cost savings

Eradicate operational inefficiencies, storage and transport costs.

Industry compliance

Demonstrate adherence to the standards set by regulatory bodies.

Employee satisfaction

Empower your workforce with the latest tools and technologies.

The Solution

With decades of experience delivering document management and automation solutions, Encodian has developed a strategy that enables Local Governments to combine the strong core foundations of Microsoft 365 (80%) with lighter-weight add-on solutions that deliver key missing functionality, enrich user experience and ensure compliance with industry standards (20%).

Don’t start from scratch and play twice for duplicate systems

  • Exploit your existing Microsoft licensing.
  • Consolidate document management into one central system.
  • Automate and standardise essential processes with low-code technologies.
  • Implement industry-specific functionality via add-ons.
Contact us

Healthcare Document Management Filer Screenshot

Filer's Top Features

Intelligent Document Viewer

Embedded directly into SharePoint Online, our intuitive document viewer caters to clinical and corporate documents, eliminating the need to trawl through and open documents individually.  

Configurable Case Structure

Design a uniform experience across all departments that is tailored to your business context, driving time efficiencies and standardisation across your organisation.

In-Context Launch

Create seamless links and workflows across your existing systems, removing the need for users to explore or save twice across multiple systems. 

Digital Briefcase

Create and manage digital briefcases to streamline document sharing internally or externally for scenarios such as document transmittal, subject access requests and audits.

PDF Editor

Edit, annotate, redact and sign PDFs directly from SharePoint to avoid the pain of downloading and reuploading documents from PDF editors.  

Records Management

Automate the retention policies for document types to ensure compliance with GDPR and the management of your storage costs.  

Microsoft Integration

Seamless integration with Outlook, Teams and Power Automate to ensure simplified and automated workflows across all departments.  

Audit & Reporting

Our advanced audit engine captures all user and administrative actions enabling advanced reporting. Ensuring you can monitor and manage access to sensitive information.  

Ready to solve your document management problems?

Get in touch to discuss your requirements and challenges.

Resources for Local Governments

Read our blogs, whitepapers, ebooks and case studies from the Public Sector.

Read Resources