Revolutionize Healthcare Document and Records Management with Encodian Filer

Healthcare providers face significant challenges in managing a multitude of documents, including patient records and regulatory documentation. The need to comply with regulations like HIPAA for the US, coupled with the complexity of healthcare operations, makes efficient document management critical. The adoption of Electronic Health Records (also referred to as Electronic Patient Records), hasn’t answered the need to have a ‘single patient view’ for many Healthcare providers. Be that due to multiple EHR/EPR in place, or the fact that these systems are not true document management systems, many still identify a strong need to view documents and records from a single view.  

Encodian Filer was developed specifically to address these healthcare challenges, streamline operations, ensure compliance, and enhance patient care by providing seamless and secure access to essential information. 

Why Filer is Essential for Healthcare Providers 

Leverage Existing Investments Efficiently  

By integrating Encodian Filer with Microsoft 365, healthcare organizations can eliminate redundant systems and reduce unnecessary costs. This integration maximizes the use of current resources, ensuring seamless integration with SharePoint and other Microsoft tools to provide a streamlined document management approach tailored to the healthcare sector. 

Simplified Management for Healthcare Records  

Encodian Filer simplifies the management of extensive medical records with intuitive features and easy-to-use administration controls. This ensures that even organizations with limited IT resources can facilitate deployment and ongoing management efficiently. 

Ensured Security and Regulatory Compliance    

Storing healthcare documents within your Microsoft tenant, Encodian Filer ensures full compliance with HIPAA (Health Insurance Portability and Accountability Act) and other regulations. This guarantees the safety and integrity of sensitive patient information, reinforcing trust in your document management system. 

Enhanced Patient Care Through Efficient Access  

Efficient document management with Encodian Filer enables healthcare professionals to quickly and accurately access patient records, leading to improved patient care and timely medical interventions. 

Advanced Features for Healthcare Operations 

Customized Document Organization  

Replacing convoluted folder structures, Filer’s intuitive, context-driven search system allows healthcare professionals to quickly locate specific patient records and treatment plans, streamlining document retrieval. 

Automated Document Processing and Classification    

The IDP module of Encodian Filer automates the ingestion, quality checking, and classification of healthcare documents. This reduces manual errors and ensures data accuracy, enhancing workflow efficiency. 

Seamless Document Routing  

Integrating with Power Automate, the Filer IDP module, or API, Encodian Filer ensures that documents and metadata are correctly placed and routed, improving workflow efficiency and accuracy. 

Efficient Metadata Management  

Filer applies metadata at the document level, ensuring that all documents adhere to retention and disposition rules. This improves lifecycle management and enhances searchability, making it easier to comply with regulatory requirements. 

Versatile Viewing and Editing Capabilities  

Healthcare professionals can view over 70 file formats using Filer’s built-in viewer, facilitating seamless access to various document types. The integrated PDF editor allows for redaction, annotation, splitting, merging, and signing of documents directly from SharePoint. 

Robust Search Capabilities  

Combining SharePoint Online’s enterprise search with Encodian’s OCR (Optical Character Recognition) software, healthcare professionals can conduct thorough searches based on metadata and document content, ensuring no vital information is overlooked. 

Secure Document Sharing with Digital Briefcase  

Filer’s Digital Briefcase feature enables the creation of controlled document packs for sharing patient records, ensuring secure internal and external communication and compliance with privacy regulations. 

Integrated Email Management  

Encodian Filer’s Outlook add-in simplifies the management of email attachments and documents, ensuring consistent classification and routing and maintaining document management accuracy. 

Document Management for Healthcare

Encodian Filer revolutionizes healthcare document management by offering a secure and compliant system specifically designed for healthcare providers. Its advanced features, such as intelligent document processing and comprehensive search capabilities, allow healthcare professionals to focus on patient care rather than administrative tasks. By integrating seamlessly with your existing Microsoft 365 setup, Encodian Filer ensures data security and regulatory compliance, significantly enhancing operational efficiency.  

Don’t let inefficient document management hinder your ability to provide excellent care. Elevate your healthcare operations today—contact us for a personalized demo and experience the transformative power of Encodian Filer.