Managing Operations in a High-Stakes Industry
Projects, regulations, and stakeholders are constantly in motion in the oil and gas services industry:
Every project involves:
- Contractors and sub-contractors, suppliers, vendors, and external partners, each requiring different reports and documentation.
- Government regulations, industry standards, and compliance bodies demand real-time, verifiable records.
- Internal teams (field engineers, project managers, finance) all want access to accurate and up-to-date reports.
Keeping everything running smoothly requires well-defined document processes as well as automation to execute efficiently.
What is at stake?
The costs of inefficient, manual, and error-prone document processes in the oil & gas services industry are significant:
- Scattered reporting
Engineers and site inspectors may not have one source of truth due to conflicting documentation.
- Slow decision-making
Delayed reports slow down decision-making and project visibility.
- Compliance risks
Audits and regulatory reporting contain less errors when automatically populated with source data rather than manually filled out.
- Operational complexity
With thousands of people involved (across suppliers, government agencies, and internal teams), ensuring everyone has access to the same information can be a massive challenge.
Our forward-looking customer implemented an automated solution to streamline report generation to improve information quality and availability , and thus enabling the delivery of successful projects.
The Solution: Encodian Flowr and the Power Platform for Instant, Automated Reporting
Our oil and gas service customer implemented a Microsoft-first approach, using Power Apps for field data capture, Power Automate for process automation, and Encodian Flowr for document generation, ensuring real-time document availability across their field operations.
How It Works:
- Frontline engineers and site inspectors submit:
Planned maintenance and safety inspections
Ad-hoc issue reports (with photos and notes)
Project progress updates and compliance documentation
- Encodian Flowr takes care of end-to-end report generation:
- Manipulates images
Compress, auto-rotate, and resize
- Transform raw data into structured reports
No data inconsistencies, pixel-perfect formatting.
- Apply the finish that the reports require
Watermarks, table of contents, page numbers, document access/security, digital signature, insert cover pages with audit trail, add recipient-specific HTML headers/footers, and much more.
- Distribute reports to the right people, instantly
Internal teams, clients, regulators, and vendors.
- Full audit trail for compliance purposes and document workflow fully embedded within larger process workflows
The Impact: A Fully Connected, High-Performance Operation
Decisions Happen in Real Time
- No more waiting for reports. Project managers and external partners get immediate access to accurate, up-to-date information.
- Stakeholders stay engaged, with structured, professional reports ready at a moment’s notice.
Projects Move Smoother & Faster
- No lost information, no delays. Engineers capture data, and the reports are auto-generated in minutes and reach project teams, suppliers, and governing bodies instantly.
- Documentation is always up-to-date , and costly rework is avoided.
Compliance Becomes Effortless
- Every safety check, inspection, and regulatory requirement is automatically documented, routed to the correct repository , and audit-ready.
- Reports are formatted to meet industry standards, making it easy to prove compliance to government bodies and insurers.
Operational Costs Drop & IT Complexity Shrinks
- Integrated use of Power Apps, Power Automate, and Encodian Flowr eliminates manual checks and audits of reports and reduces front line admin workload.
- Everything is managed within a streamlined toolset built for scalability and future flexibility without requiring monolithic solutions.
Why Every Oil & Gas Services Business Needs Encodian Flowr
In an industry where thousands of people, regulations, and moving parts collide every day, Encodian Flowr ensures:
- Every internal or external stakeholder gets the right information at the right time.
- Decisions happen faster, keeping projects on schedule and budgets under control.
- Regulatory documentation is automatic, reducing risk and audit stress.
- Field teams spend less time on admin and more time doing real work.
A perfect scenario where automation removes friction, improves collaboration, and ensures your business thrives in a high-pressure, high-complexity industry.
