Solutions for Education

We don’t hold the future in our hands like you, but we can help you construct a digital space that works for all your information management needs.

  • Microsoft 365 Consultancy
  • Document Management
  • Process Automation
  • Bespoke Applications

The Challenges We Solve

We understand that Educational Institutions manage substantial volumes of documents across various departments/faculties, from student records to administrative files. But doing so isn’t always easy.

  • Fragmented information
    Documentation and administrative records are kept across varying solutions without integration between them.
  • Manual processes
    Reliance on human data entry causes errors and inconsistencies.
  • Disjointed processes
    Different faculties and departments keeping their own versions of documents often lead to outdated information and duplicates.
  • Frustrated staff and students
    Restricted collaboration, incomplete data and time-consuming searches lead to miscommunication and delayed services.

Did you know that although many Educational Institutions already used Microsoft 365, COVID-19 accelerated the digital migration, facilitating education to continue through the global pandemic? So you probably already use Microsoft!

Benefits

Cloud-based access

Access critical information anytime, anywhere, on any device.

Direct cost savings

Eradicate operational inefficiencies and further costs.

Industry compliance

Demonstrate adherence to the standards set by regulatory bodies.

Employee satisfaction

Empower your workforce with the latest tools and technologies.

The Solution

With decades of experience delivering document management and automation solutions, Encodian has developed a strategy that enables Educational Institutions to combine the strong core foundations of Microsoft 365 (80%) with lighter-weight add-on solutions that deliver key missing functionality, enrich user experience and ensure compliance with industry standards (20%).

Don’t start from scratch and play twice for duplicate systems

  • Exploit your existing Microsoft licensing.
  • Consolidate document management into one central system.
  • Automate and standardise essential processes with low-code technologies.
  • Implement industry-specific functionality via add-ons.
Contact us

Healthcare Document Management Filer Screenshot

Filer's Top Features

Intelligent Document Viewer

Embedded directly into SharePoint Online, our intuitive document viewer caters to clinical and corporate documents, eliminating the need to trawl through and open documents individually.  

Configurable Case Structure

Design a uniform experience across all departments that is tailored to your business context, driving time efficiencies and standardisation across your organisation.

In-Context Launch

Create seamless links and workflows across your existing systems, removing the need for users to explore or save twice across multiple systems. 

Digital Briefcase

Create and manage digital briefcases to streamline document sharing internally or externally for scenarios such as document transmittal, subject access requests and audits.

PDF Editor

Edit, annotate, redact and sign PDFs directly from SharePoint to avoid the pain of downloading and reuploading documents from PDF editors.  

Records Management

Automate the retention policies for document types to ensure compliance with GDPR and the management of your storage costs.  

Microsoft Integration

Seamless integration with Outlook, Teams and Power Automate to ensure simplified and automated workflows across all departments.  

Audit & Reporting

Our advanced audit engine captures all user and administrative actions enabling advanced reporting. Ensuring you can monitor and manage access to sensitive information.  

Ready to solve your document management problems?

Get in touch to discuss your requirements and challenges.

Resources for Educational Institutions

Read our blogs, whitepapers, ebooks and case studies from the Education Industry.

Read Resources