Solutions for Law Firms

Deliver direct cost savings by consolidating all services onto a single Microsoft-based document management system (EDRMS).

  • Microsoft 365 Consultancy
  • Document Management
  • Process Automation
  • Bespoke Applications

The Challenges We Solve

Law firms can be complex, handling a variety of legal matters and managing extensive client information. This complexity often results in the deployment of disjointed legacy document management systems and processes.

  • Fear over data breaches
    Complicated and time-consuming security measures to mitigate cyber-attacks and unauthorized access to sensitive client information that could damage the reputation and client trust.
  • Overwhelming Compliance Requirements
    Difficulty maintaining meticulous documentation and record-keeping across various systems due to heavy regulatory burdens and audit preparedness.
  • Frustration with Document Searches
    Delays and missed deadlines from slow document retrieval due to poorly organized documents and separate systems.
  • Confusion over Document Versions
    Issues in managing high volumes of multiple document versions lead to miscommunication, confusion, and errors among team members working on outdated versions.

Did you know that the Forrester Total Economic Impact study revealed average savings of over $1 Million annually for organizations, including large law firms, after adopting Microsoft 365?

Benefits

Cloud-based access

Access critical information anytime, anywhere, on any device.

Direct cost savings

Eradicate operational inefficiencies, storage and transport costs.

Industry compliance

Demonstrate adherence to the standards set by regulatory bodies.

Employee satisfaction

Empower your workforce with the latest tools and technologies.

The Solution

With decades of experience delivering document management and automation solutions, Encodian has developed a strategy that enables Law Firms to combine the strong core foundations of Microsoft 365 (80%) with lighter-weight add-on solutions that deliver key missing functionality, enrich user experience and ensure compliance with industry standards (20%).

Don’t start from scratch and play twice for duplicate systems

  • Exploit your existing Microsoft licensing.
  • Consolidate document management into one central system.
  • Automate and standardise essential processes with low-code technologies.
  • Implement industry-specific functionality via add-ons.
Contact us

Healthcare Document Management Filer Screenshot

Filer's Top Features

Intelligent Document Viewer

Embedded directly into SharePoint Online, our intuitive document viewer caters to clinical and corporate documents, eliminating the need to trawl through and open documents individually.  

Configurable Case Structure

Design a uniform experience across all departments that is tailored to your business context, driving time efficiencies and standardisation across your organisation.

In-Context Launch

Create seamless links and workflows across your existing systems, removing the need for users to explore or save twice across multiple systems. 

Digital Briefcase

Create and manage digital briefcases to streamline document sharing internally or externally for scenarios such as document transmittal, subject access requests and audits.

PDF Editor

Edit, annotate, redact and sign PDFs directly from SharePoint to avoid the pain of downloading and reuploading documents from PDF editors.  

Records Management

Automate the retention policies for document types to ensure compliance with GDPR and the management of your storage costs.  

Microsoft Integration

Seamless integration with Outlook, Teams and Power Automate to ensure simplified and automated workflows across all departments.  

Audit & Reporting

Our advanced audit engine captures all user and administrative actions enabling advanced reporting. Ensuring you can monitor and manage access to sensitive information.  

Ready to solve your document management problems?

Get in touch to discuss your requirements and challenges.

Resources for Law Firms

Read our blogs, whitepapers, ebooks and case studies from the Legal Industry.

Read Resources