Solutions for Housing Associations

Encodian combines the best of Microsoft 365 and SharePoint with our proprietary add-on solutions to help Housing Associations deliver best-in-class document management solutions (EDRMS).

  • Microsoft 365 Consultancy
  • Document Management
  • Process Automation
  • Bespoke Applications

The Challenges We Solve

We know that every Housing Association is different, but best practice is universal across the sector and we’re familiar with the top challenges.

  • Document retention and disposition
    Ever-growing document repositories with heavily manual processes to ensure compliance with National Housing Federation guidance.
  • Frustrating user experience
    Managing documents and metadata is an unwanted task by most employees who want to work from within their primary systems (HMS, CRM, Finance, HR)
  • Inefficient search and access
    Due to disjointed systems across departments and a lack of metadata, searching and compiling documents is time-consuming.
  • Duplicating documents and metadata
    With no simple way to consolidate and link document repositories, documents are often duplicated across systems, personal and shared areas.

Benefits

Cloud-based access

Access critical information anytime, anywhere, on any device.

Direct cost savings

Eradicate operational inefficiencies, storage and transport costs.

Industry compliance

Demonstrate adherence to the standards set by regulatory bodies.

Employee satisfaction

Empower your workforce with the latest tools and technologies.

The Solution

With decades of experience delivering document management and automation solutions, Encodian has developed a strategy that enables Housing Associations to combine the strong core foundations of Microsoft 365 (80%) with lighter-weight add-on solutions that deliver key missing functionality, enrich user experience and ensure compliance with industry standards (20%).

Don’t start from scratch and play twice for duplicate systems

  • Exploit your existing Microsoft licensing.
  • Consolidate document management into one central system.
  • Automate and standardise essential processes with low-code technologies.
  • Implement industry-specific functionality via add-ons.
Contact us

Healthcare Document Management Filer Screenshot

Filer's Top Features

Intelligent Document Viewer

Embedded directly into SharePoint Online, our intuitive document viewer caters to clinical and corporate documents, eliminating the need to trawl through and open documents individually.  

Configurable Case Structure

Design a uniform experience across all departments that is tailored to your business context, driving time efficiencies and standardisation across your organisation.

In-Context Launch

Create seamless links and workflows across your existing systems, removing the need for users to explore or save twice across multiple systems. 

Digital Briefcase

Create and manage digital briefcases to streamline document sharing internally or externally for scenarios such as document transmittal, subject access requests and audits.

PDF Editor

Edit, annotate, redact and sign PDFs directly from SharePoint to avoid the pain of downloading and reuploading documents from PDF editors.  

Records Management

Automate the retention policies for document types to ensure compliance with GDPR and the management of your storage costs.  

Microsoft Integration

Seamless integration with Outlook, Teams and Power Automate to ensure simplified and automated workflows across all departments.  

Audit & Reporting

Our advanced audit engine captures all user and administrative actions enabling advanced reporting. Ensuring you can monitor and manage access to sensitive information.  

Ready to solve your document management problems?

Get in touch to discuss your requirements and challenges.

Resources for Housing Associations

Read our blogs, whitepapers, ebooks and case studies from the Housing Industry.

Read Resources