Power Automate is a powerful tool for automating workflows across various Microsoft services, including SharePoint. However, one of the common questions that arise among users is whether Power Automate’s SharePoint actions are confined to a single site.  This blog will delve into this question, explore the limitations, and introduce a tool called Encodian Trigr that can help overcome these limitations.Â
Power Automate provides a wide range of triggers and actions to interact with SharePoint. Triggers include “For a selected file/item”, and “When a file/item is created”, “When a file/item is modified”. Actions include creating, updating, and deleting list items, managing documents, and setting permissions. Typically, when you create a flow involving SharePoint triggers and actions, you need to specify the site URL and the relevant list or library.Â
Most SharePoint triggers in Power Automate are configured to operate within a specific site. Once you set the site URL in your flow, the triggers will be limited to that particular site. You cannot, for example, create a flow with a “For a selected file” trigger, and start that flow on files from multiple SharePoint libraries.Â
As you can only use a single trigger per flow, you can therefore only trigger your flow from a single site/library/list. This means that if you want to trigger a flow based on events occurring in multiple sites, you would need to set up multiple flows, each with its own trigger per site.Â
Encodian Trigr is a robust tool that extends the capabilities of Power Automate, especially when dealing with multiple SharePoint sites. Here’s how Encodian Trigr can help you get around the limitations of Power Automate’s SharePoint actions:Â
Encodian Trigr allows you to manage workflows across multiple SharePoint sites from a single flow. This centralizes your workflow management and reduces the complexity of maintaining multiple site-specific workflows.Â
With Encodian Trigr, the site URL and list/library names from where the flow was triggered are returned as dynamic variables. This means you can use these variables within SharePoint actions to interact with the files/items anywhere in your SharePoint tenant.Â
Trigr simplifies permissions management by allowing you to configure and manage permissions from within the tool, ensuring that the necessary access rights are in place without needing to manually adjust permissions for each site-specific action.Â
Circumvent Power Automate SharePoint Triggers and Actions being linked to a single site with Encodian Trigr. To see Trigr in action, request a demo or start your free trial today! Â
One flow for multiple SharePoint sites
Check out João Ferreira’s explanation via HANDS ON SharePoint for a detailed tutorial with screenshots on using Trigr to send travel reports from various departments, each using their own SharePoint List.
We love seeing what you do with our products, so get in touch, and we might shout about it!Â
While Power Automate’s SharePoint triggers are typically linked to a single site, tools like Encodian Trigr offer a flexible and powerful solution to overcome these limitations. By enabling centralized management, dynamic site handling, and simplified permissions management, Encodian Trigr enhances your ability to create complex, multi-site workflows with ease.Â
If you frequently work with multiple SharePoint sites and find the native capabilities of Power Automate restrictive, especially since you cannot easily insert multiple site addresses in a SharePoint trigger action, consider exploring Encodian Trigr to streamline your workflows and boost productivity.Â
Learn how to set up your administration and configuration for Encodian Trigr.
One flow for multiple SharePoint sites
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